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Guidelines for Law Enforcement Requests

 

 

Policy effective: March 1st, 2020

Pax Republic’s policy on responding to law enforcement requests

Pax Republic provides software communication tools. These guidelines provide information to inform law enforcement officials seeking customer account records and customer content (“Customer Information”) from Pax Republic in response to valid legal process, consistent with our privacy policy and use policy.  Pax Republic respects the rules and laws of the jurisdiction in which it operates, as well as the privacy and rights of its customers. Accordingly, Pax Republic provides Customer Information in response to law enforcement requests only when we reasonably believe that we are legally required to do so. To protect our customers’ rights, we carefully review requests to ensure that they comply with the law.

To obtain Customer Information from Pax Republic, law enforcement officials must provide legal process appropriate for the type of information sought, such as a subpoena, court order, or a warrant. For example, Pax Republic will not provide non-public customer content unless served with a valid search warrant, issued on a showing of probable cause by a federal or state court authorized to issue search warrants, which requires Pax Republic to disclose the content. Please review these guidelines before submitting a law enforcement request to Pax Republic.

These guidelines are intended to serve as an informational resource and do not create obligations or waive any objections concerning how Pax Republic will respond in any particular case or request. Pax Republic reserves the right to seek reimbursement for the costs associated with responding to law enforcement data requests, where appropriate.

User Notice Policy

Pax Republic’s policy is to notify customers of requests for their information and provide them with an opportunity to object to the disclosure 7-10 days prior to production, unless such notification is prohibited by law.  Pax Republic may shorten the notice period in its discretion, but generally only does so in emergency situations. Law enforcement officials who believe that notification would jeopardize an investigation should obtain an appropriate court order or other process that specifically prohibits customer notification.

Further, if your request places Pax Republic on notice of an ongoing or prior violation of our use policy, we will take action to prevent further violation, including account termination and other actions that may notify the user that we are aware of the misconduct. If you believe in good faith that taking such actions will jeopardize an ongoing investigation, you may request that Pax Republic defer such action in your request. Pax Republic will evaluate such requests on a case-by-case basis. It is the responsibility of the requesting law enforcement official to make this request, as it is Pax Republic’s policy to enforce its terms of use.

Serving a Valid Law Enforcement Request & Contact Information

Email Address for Law Enforcement Questions and to Send Legal Process:

legal@paxrepublic.com

Mailing Address for Law Enforcement Requests:

Pax Republic Pty Ltd
Attn: Legal Counsel
Mezzanine, 710 Collins Street
Docklands, Victoria, 3008
Australia

While we agree to accept service of law enforcement requests by these methods, neither Pax Republic nor our customers waive any legal rights based on this accommodation.

Each request must include contact information for the authorized law enforcement agency official submitting the request, including:

  • Requesting agency name
  • Requesting agent name and badge/identification number
  • Requesting agent employer-issued email address
  • Requesting agent phone contact, including any extension
  • Requesting agent mailing address (P.O. Box will not be accepted)
  • Requested response date (see details below for emergency requests)

Please note that requests seeking testimony must be personally served on our registered agent for service of process. We do not accept such requests in person or via email.

Available Pax Republic Customer Information

Pax Republic offers a variety of software tools on its platform that contain Customer Information. In addition, Pax Republic maintains certain Customer Information in internal systems as a matter of regular business processes. Pax Republic will review and respond to requests for Customer Information pursuant to a valid, enforceable government request, court order and/or warrant, depending on the type of information requested.

The categories of Customer Information that may be available for law enforcement requests seeking basic customer account information, include, for example: email address, name, phone number, billing contact information (in connection with paid accounts). Additional information regarding IP addresses, transactional records and other customer records may be available.

The categories of Customer Information that may be available to law enforcement requestors depends on which Pax Republic product is used by the customer about whom law enforcement seeks information. We encourage law enforcement officials making a request for Pax Republic Customer Information to review our product descriptions before preparing legal process and submitting your request, order or warrant.

Law Enforcement Preservation Requests

Pax Republic will preserve Customer Information for 90 days upon receipt of a valid law enforcement request. Pax Republic will preserve information for an additional 90-day period upon receipt of a valid request to extend the preservation. If Pax Republic does not receive formal legal process for the preserved information before the end of the preservation period, the preserved information may be deleted when the preservation period expires.

Preservation requests must be sent on official law enforcement letterhead, signed by a law enforcement official, and must include:

  • The relevant account information identified below for the customer whose information is requested to be preserved;
  • A valid return email address; and
  • A statement that steps are being taken to obtain a court order or other legal process for the data sought to be preserved.

​Preservation requests may be sent to the contact information (mailing address or email account) provided, above.

How to Request Pax Republic Customer Information

When requesting Customer Information, law enforcement requestors should provide as much of the following information as is available. Providing the following identifying information will facilitate Pax Republic’s ability to respond in an effective and timely manner:

  • Username, email address, URL

Emergency Requests

Pax Republic evaluates emergency requests on a case-by-case basis. If you provide information that gives us a good faith belief that there is an emergency involving imminent danger of death or serious physical injury to any person, we may provide information necessary to prevent that harm if we are in a position to do so, consistent with applicable law.

Emergency requests may be submitted via email to legal@paxrepublic.com with the subject line: “Emergency Disclosure Request”.